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Thursday, December 26, 2013

How to Resolve An Error Message Encountered When You Try to Open a Presentation

You may receive the following error messages when you try to open a presentation in PowerPoint 2002, PowerPoint 2003, or PowerPoint 2007:

Error Message in PowerPoint 2002 and PowerPoint 2003:

PowerPoint can't read path\file_name.ppt.

Error Message in PowerPoint 2007:

PowerPoint found unreadable content in Presentation.pptx. Do you want to recover the contents of this presentation? If you trust the source of this presentation, click Yes.

To find out the unique number that is associated with this error message, press ‘CTRL+SHIFT+I’. After this, you get the following error number in the lower-right corner of your error message:

“400645”

Another error message that you get in PowerPoint 2007 is:

“There was an error accessing C:\documents and settings\username\Presentation.pptx”

For finding out the unique number that is associated with this error message, you have to click ‘CTRL+SHIFT+I’ keys together and you will find that you get the following error number in lower right corner of this error:

“400066”

Before understanding much about this problem or finding out the method to resolve it, let us understand the cause of this issue.

Cause:

The main reason that is responsible for this error message is corrupt or damaged presentation. The corruption or damage of the presentation results in this error message.

Resolution:

For resolving this problem, you should try to open your presentation in an earlier version of PowerPoint, such as try to open your presentation in PowerPoint 2000 or any other early version. If your presentation is opening successfully in this version of PowerPoint, then insert the slides from this damaged presentation to a new presentation. Follow the below mentioned steps to do this:

Steps for PowerPoint 2002 and PowerPoint 2003:
  • Start the later version of PowerPoint that has given you the error message mentioned in this article.
  • Click ‘Insert’, and then click ‘Slides from Files’.
  • Click ‘Browse’ from the ‘Slide Finder’ on the ‘Find Presentation’ tab.
  • Now, locate, and then click the PowerPoint presentation that has given you the above error message. Click ‘Open’ and then ‘Insert All’.
Note: If the new slides that you have created do not have the design of the damaged presentation, then you can apply that design by following this path: ‘Format >> Slide Design’, and then select the required design on the ‘Slide Design’ menu.

Steps for PowerPoint 2007 and PowerPoint 2010: Follow the below mentioned steps for PowerPoint 2007 and PowerPoint 2010 versions:
  • Go to the ‘Home’ tab, and then in the ‘Slide’ group, click ‘New Slide’, and then click ‘Reuse Slide’.
  • In the ‘Reuse Slide’ pane, click ‘Open a PowerPoint File’.
  • The ‘Browse’ dialog box opens; from here, locate, and then click the presentation file that you want, and then click ‘Open’.
The older versions of PowerPoint (such as PowerPoint 2000 and other earlier versions) cannot detect various types of corruption or damaged data that can easily be detected by the latest PowerPoint versions like PowerPoint 2007, PowerPoint 2003, and PowerPoint 2002. This is the reason you can open a damaged presentation in earlier PowerPoint versions. However, you may experience the unexpected behavior with the corrupt or damaged PowerPoint presentation in these versions of your PowerPoint.

However, if the error message is not resolved by the above-mentioned resolutions, then use of a professional PowerPoint repair software is recommended. A professional tool of this category repairs corrupt or damaged presentations and resolves all sorts of error messages related to their damage (including the above one). So, if the above error message is unable to do any needful, then use of a commercial software is the best solution for you.
READ MORE - How to Resolve An Error Message Encountered When You Try to Open a Presentation

Thursday, August 29, 2013

Methods to Recover & Repair Microsoft Word Document


Microsoft Word is the most popular word processing tool around the all IT users. Users use it to create and store their content, information, chart, document, report, and many more. All we know that files are prone to corruption in this modern age of technology and Microsoft word is not an exception. So it is recommended to backup all your data to avoid data loss. If you want to recover Microsoft word document then the first question comes in mind how the word document was lost in the first place. If the word document has been lost or deleted then you need to recover it no matter it was deleted by mistake or intentionally. If the word document is exist but you are not able to open it then your document is corrupt or damaged and you need to repair it.


How to recover lost or deleted word document? If you are unable to find your word documents on your machine then it might be possible that you have deleted your document by mistakenly or someone has deleted your document intentionally. If you come under above cases then don't worry! You can recover your lost or deleted word document by following methods:



1. Restore from Recycle Bin: When you delete word document from your machine then document does not delete permanently from your machine; it goes under the recycle bin. Recycle bin works as a container for your deleted documents before they are taken to the recycle centers. So try to restore your deleted word document from the recycle bin.


2. Try to Restore from Email: If your desired word document is not in the recycle bin of your machine then try to restore your document from your favorite email-id. It might be possible that you had mailed your document to someone previously.



3. Try Word Recovery Software: If both above methods do not help you then I recommend you to use any 3rd party word recovery software that meets your requirement and budget. There is plenty of 3rd party word recovery software available online that claim recovery of lost and deleted word document is possible.


How to repair corrupt or damaged Word document? If your word document exists and you are unable to open it then it might be possible that your document is corrupt or damaged. A corrupt or damaged word document shows unreadable characters on the document or strange error message when you try to open it.



Document is Opening: If your document is opening and showing unreadable characters on the document then try following methods to recover it:

  1. Force Open & Repair: When you try to open any word document then MS Word automatically performs Open & Repair feature to repair a Word document when it suspects any problem with the document. However you can also force MS Word to repair the document. Follow below steps to perform manual open & repair on the document.
  • Start the MS Word.
  • Go-to the File option & click Open.
  • A open dialog box will be appear on your screen.
  • Now select the document that you want to open and click on the arrow next to the open button.
  • Select open & repair



Note: Click on the office button to open a document in Ms Word 2007 & 2010.

  1. Save as document in another file format: Try to save as your corrupt word document in another file formats like (.rtf, .txt, .html). After saving the document, try to open newly saved document. If you are able to open it then document was repaired during the file format conversion process and convert back it to the word file format.
  2. Create a new document with safe part: If you are able to determine the corruption portion of your document then try to create a new document with the safe part and recreate the damaged portion on the newly create document.

Document is not Opening: If your document is not opening and showing unexpected error message then try following methods to recover it:

  1. Try to insert the corrupt document in the new document: Create a new word document and insert the corrupt document into it. You can perform this by following steps:
Create new document-> Insert-> Select File-> Insert corrupt document
  1. Try to open the document with WordPad: If problem still persist then try to open the corrupt document using WordPad. Follow below step to open with WordPad:
Open WordPad->Click WordPad File menu-> Open-> Select Corrupt Document-> Open

If you are able to open the corrupt document using WordPad then save the file as word document.

Additional Tips: Here are the some additional tips that help you in recovery of corrupt or damaged Word documents.

Try Open Office: It has been seen that open office is able to open the corrupt MS Word documents without any error messages. Try your luck! It might be possible that you can restore your complete document without any data loss.


Try Word Repair Software: As you have seen in the beginning of the article, there are several word recovery software that can recover lost or deleted word documents same like worddocument repair software that repair corrupt or damaged MS Word files (.doc & .docx). The best part is that most of the software show preview of the corrupt document before actual recovery. 

READ MORE - Methods to Recover & Repair Microsoft Word Document

Friday, August 23, 2013

Resolve Unrecoverable error in QuickBooks after Installing 2012 R14 update


Are you facing C=224 error in your QuickBooks 2012 or earlier version? If yes then there is good news for you! Intuit has released QuickBooks 2012 R14 update just a month ago that will solve your C type errors problem. According to intuit, If you are using QuickBooks 2012 or their earlier versions then you must be upgrade latest version of QuickBooks in order to use the new tax table update.

What version of QuickBooks you have installed? If you don't know what version of QuickBooks you are using then use any of three described method to know the version of your QuickBooks.

Method 1: See the title bar of the QuickBooks product window. You will get the product edition & version details on the title bar. For you reference, I have attached an image below.



Method 2: You can see the version detail of QuickBooks from QuickBooks product information window. To open this window, click 'F2' from the keyword and see the version & edition details at the top of the window.



Method 3: You can also see QuickBooks edition & version details from the control panel. Follow below steps to proceed:
  • Click on the 'Start' button.
  • Select 'Run' and type 'control' in the open window and click on the 'Ok' button.
  • Now double click on the ‘add & remove’ programs.
  • Locate the version of QuickBooks that you have installed on your system from the list.
Now you are able to know the edition & version of your QuickBooks software.

How to Install the Update? After verifying the version of QuickBooks software, now time comes to update it with new release of QuickBooks 2012 R14. Following steps are required to install this latest release:
  • Download the new release update from Intuit official website and save it on your computer machine.
  • If your QuickBooks application is open then close it.
  • Now double click on the downloaded exe & run it from where you have saved previously.
  • When update is complete then restart your machine.
  • Start the QuickBooks & verify the product information from the above three described methods.
How to resolve QuickBooks Unrecoverable Error? It has been seen that many of the QuickBooks users found 'unrecoverable error' message on their screen when they tried to open their company file after updating this new release ‘QuickBooks 2012 R14’. When they tried to open the company file they would get error message and QuickBooks would shutdown eventually.


You can resolve this error message by performing follow steps:
  • If your QuickBooks is open then close the application.
  • Now open QuickBooks by holding the 'ctrl' button from your keyword.
  • It will force QuickBooks to open without opening any windows.
  • Now open to the 'Help' menu and select ‘update QuickBooks’ option.
  • Click on the 'update now' button.
  • Click on the 'get updates' to complete the update.
  • Close the QuickBooks after update is complete.
  • Now open your QuickBooks again.

Note: Different QuickBooks users may get different error code during opening the QuickBooks after QuickBooks 2012 R14 release.
READ MORE - Resolve Unrecoverable error in QuickBooks after Installing 2012 R14 update

Wednesday, August 21, 2013

Top 10 alternatives of MS Word


Microsoft Word is an established name in the field of word processing arena. Most of the PC users use it for their word processing needs. No doubt MS Word is the best word processing software in the market but when it comes to cost, it is a quite bit expensive. So if you don't want to spend money on purchasing MS Word then you will be happy to know that there are so many free alternatives of it available in the market. Some of them are available as online tool while other can be downloaded on your machine. One of the best free alternative among all is OpenOffice Writer. This is an open source and competing with MS Word. The best part is that it supports MS Word file formats. Let's find out more about these free alternative tools.....

Appache OpenOffice Writer: Appache Office writer is a word processing software and available as a part of OpenOffice. It is an open source means user can edit its code according to his/her needs and make it public. The best part of this word processing tool is that it supports various file formats like doc, docx, rtf etc. Look and feel is very simple and easy to understand. Writer supports all the basic features of MS Word like spellcheck, tables, styles, pdf and many more. The latest version of OpenOffice supports many Operating Systems like Windows, Mac and Linux. It takes only 430 MB of space as compared to MS Office which takes large amount of space. You can download Open Office from its official website.


Google Docs: Google Docs is a freeware designed by Google. It is an online tool. To create your document with it, you need to sign-in with your G-mail account. Google Docs supports various file formats like txt, doc, docx, rtf etc. You can create, upload and share your documents online on Google docs. Also you can store at least 5000 document on Google Docs of size 500kb each.



LibreOffice Writer: LibreOffice Writer is word processing software and a part of LibreOffice suit. It was actually the part of OpenOffice but parted away in 2010. LibreOffice Writer has same look and feel as OpenOffice Writer. There are lots of similarities in features of these two writers. The main difference is that LibreOffice has now included some advanced features like Wiki publisher, improved file format support, better template management etc. You can download LibreOffice from its official website.



Zoho Docs: Zoho Docs is an online tool and has great features. It is the best tool for business owners. The functionality of Zoho Docs is almost similar to Google Docs. Using it you can create, upload and share your documents online. You need to create an account on Zoho to access its functionality. Zoho Docs also saves your documents automatically time to time to avoid data loss. The supported file formats are docx, pdf, rtf,txt,html etc. The main issue with Zoho is that it is less users friendly and a bit slower due to its browser based nature.



ThinkFree Online word processor: It is a Java based online application. There is no compatibility issue as it is is browser based. The main advantage of browser based applications is that you can work from anywhere provided you are online but downfall is that you can't work when you are off-line. ThinkFree online has solved this issue by providing a desktop based application so that you can work offline also. You can easily create documents but since it is java based application, it requires java to be installed on your computer. This tool works well on smartphones and tablets too.


Kingsoft writer: It is one of the best free tool among all. It was developed in Hong kong and mostly used by Chinese people. Its functionality and look is almost same as MS Word. Kingsoft writer is highly compatible with MS Word formats. It has ability to create backup of your document after your first save. It also auto save your document time to time. This tool not only supports Linux and Windows but Android based applications also.



AbiWord: AbiWord is also free word processing software which can be run on Windows, Mac and Unix. It supports the file format of MS Word, OpenOffice and Palm OS. The top features of AbiWord are mail merge ability, images, data and time, auto text and insertion of page number. You can download it from its official website.



Jarte word processor: It is based on WordPad engine. It has both paid and free versions. Free version is compatible with both Word and WordPad. Main features are tabbed interface, Windows Vista compatibility; build in spell check and fast loading time.



Peepel: Peepel is an online tool. It supports features basic text formatting features, image insertion, and collaboration with others and also provides different types of templates like resume template, business card, letters etc.

Bean: Bean is a small word processor tool designed only for writing. It is fast and has user friendly interface.
READ MORE - Top 10 alternatives of MS Word

Monday, July 29, 2013

I want to move .qbw file to new location. Please help me!


Do you want to move your QuickBooks Company file from your old computer to a new brand computer? Or do you want to move your company file from your computer to laptop where you can work on file from anywhere? If you need this then it is not a big deal! Here you will see three methods to accomplish this task; you may finish with first one or may need to try all three.


1. Backup & Restore: It is the easiest method to transfer your QuickBooks company file from one computer to another computer. QuickBooks backup function saves the entire information that you will need to re-create the company file. You can restore your company file on another computer by following bellow steps:

  • Make a backup of your QuickBooks company file on computer#1
  • Copy the backup file to a removable media like USB flash drive, CD or any other.
  • Paste the backup file to a designation computer/laptop#2.
  • Now restore the backup on the computer#2.


Note: All above steps are applicable for QuickBooks 2007 & later versions.

For QuickBooks 2006 & earlier versions


In this version of QuickBooks, you need to backup along-with manual copy of some additional files for ensuring complete data transfer on designation computer. Here is the list of thing that need to manually copy on the designation computer:

  • Manager files for loan
  • Business planner
  • Letters, logos, pictures, and templates
  • Financial statement designers & asset managers
  • Transaction log & business planner.
  • Cash flow projectors
  • Settings for printer

Steps to Transfer: Follow below steps to move company file (.qbw) from one computer to another in QuickBooks 2006:

  1. Make a backup of company file (.qbw).
  2. Manually copy all the above discussed things.
  3. Restore the backup file on the designation computer.
  4. Now paste all the things that have copied in step 2 to the same folder in designation computer.

2. Portable QuickBooks Company File: This method is moderately complicated in comparison of Backup & Restore method. It is easy to send your business financial data to another computer or person using portable company file. But don't use the portable company file at same time when person that you have sent file is using the file. If you do then changes will not reflect in the portable company file. 


Perform the following steps to move the company file using portable QuickBooks company file:

1. Create a portable company file
  • Choose you file and then create a copy.
  • Now select 'Portable Company file' and click on next.
  • Save the portable company file to a removable media like USB drive, CD or any other.
2. Copy or Send: Copy the portable company files from the removable media to a designation computer or send it to the desired person by emailing the file as attachment.
Note: Download the attachment of portable company file (.qbm) on the designation computer.

3. Open & Restore Portable Company File: Now open and restore the portable company file on the designation computer#2. To open the file, follow below steps:

  • Click on file and select Open or restore company file.
  • Click on the 'restore a portable company file' and then Next.
  • Browse the location and select the file.
  • Now click on the OK.
  • Select a new name for the file and save.

Now you are able to move your QuickBooks company file to another computer or laptops.

3. Copy & Paste Company File: It is the most complicated method for moving your company file from one computer to another computer or laptop. It will not transfer the entire thing at the designation computer.


Here are the list of things that will not transfer using this method:
  • Manager files for loan
  • Attached documents
  • Business planner
  • Letters, logos, pictures, and templates
  • Financial statement designers & tax forms

How to move file using Copy & Paste: Following steps are need to be done for moving company file from one computer to another using Copy & Paste method:

  • Choose your desired company file.
  • Right click on the file and choose 'copy' option.
  • Now choose the location, where you want to transfer the file.
  • Right click on the desired location and choose 'Paste' option.
  • Now you can open your company file from new location.
READ MORE - I want to move .qbw file to new location. Please help me!

Tuesday, July 23, 2013

How to create an awesome Presentation that stands out

You got a new project and want to communicate your team/users/resource management then the best way of communication is presentation. Presentation is the most effective way to communicate and share your thought with million of people in a limited period of time. A presentation can be any type: personal, profession, general purpose and many more. You can make your audience happy or being boring it depends upon you. I have attended so many presentation where people just talk about data that make boring for the audience. So don't put just data in your presentation. You can make your presentation fun by following below points:

Use high quality images 

Don't just put anything in the slide. Images are the most important part of a presentation. Use unique, creative images that describe what you want to convey to the audience. Audience connect image with words. Avoid using images that are unrelated to your content. As we know 'image says a thousand words' so use images in best possible manner.





Design your own background Themes
Don't just use inbuilt Microsoft PowerPoint design theme. If you use the inbuilt theme then your presentation will also look like any other presentation. Majority of people uses MS PowerPoint and it would not be difficult to recognize for them that you have also use the same theme and didn't put any effort to make it look different. Even if you are a non-designer still you can create something unique and different.




Make it simple
Don't stuff your presentation with lots of text and images. It will make your slide look like crap. It is recommended not to use more than 6 words on a slide. Keep your slide simple and easy to understand. Also avoid using cheesy images.



Use diagram and shapes
Diagram is the best way to convey information quickly. You can also use SmartArt shapes in MS PowerPoint. To make your diagram look attractive you can also add animation to it but make sure you are not overdoing it.

Organize content
The content or text on the slide should be easy to read and understand. Highlight your main points using bullets, numbering etc. Make it visually appealing to audience. Also include summary at the end of presentation.

Keep it short The ideal time span for a presentation is 20 minutes. If you exceed the time limit of your presentation then chances are people would bored to death. So it is best to keep your presentation short and simple. But if your presentation is long then you must try to entertain people in between by giving them short breaks or by telling them a story or showing demo of something. You can also make your audience laugh in between so that they remain alert.

Set the timing of your presentation
Timing is everything in a presentation. So make sure the timing of your each slide should be perfect. If you set the timing of your presentation automatic then chances are that either your slides go fast or very slow. In both cases loss is yours because if your slide is going very fast then audience won't be able to read the full slide and in if it is going too slow, audience will get bored. The best way is to set longer duration for the slides with heavy text and shorter for small slides. This way you won't go off the timings.

Use PowerPoint shortcut keys

Learn some shortcuts that will you in quickly running and moving your slides.

Use solid colors in your presentation
It is not important to always use a catchy background or image to make your presentation looks attractive. Use of solid colors can do the trick. Choose right combination of colors and make your presentation unique and attractive.

Add little sound
It is easy to add sound in your slides. There are many options available in Microsoft PowerPoint for different sounds. You can add sound at the beginning or end of a section of your presentation but don't overdo it as more sound many become annoying for audience.




Use videos
You can also add 10 to 15 second video in your presentation to make it look more interesting. There is an option in latest version of PowerPoint to add video in slide.

Use cool text effects
Be creative by designing cool text fonts. Also go easy on Fonts. Choose font that make your presentation more appealing.

Use free images
There are many websites that provides you with free, high quality images like Stock XCHNG and Flicker.

Make your text readable by audience
When you write text on the image make sure it is visible. Sometime the image hides the text no matter what type of font you use to make your text appear. Avoid this mistake.

Avoid using much of moving text
Avoid using flying or moving text as it will be hard for audience to read that.

Design your presentation for printing purpose also
Audience may like to see your presentation in print as well so design it keeping this thing in mind also. So avoid using dark background and smaller font.

Use contrast in text
Good use of contrast in text makes it more appealing.

Curved lines
Make the look of your presentation sexy by using curved lines and gridlines.

Use master slide

Master slide help in creating professional looking presentation and also saves lot of time.

Use graphics

Use graphics like charts, tables to make your presentation easily understand by audience.
READ MORE - How to create an awesome Presentation that stands out

Sunday, June 30, 2013

Top Excel 2013 Free & Featured Apps

An App is the combination of an XML manifest file and a webpage as you can clearly check in below picture: 





App for Office= App Manifest + Webpage  


Excel Apps is one of the best & most exciting feature of version 2013. These Apps allow you to  add more additional functionality to your documents that provides more unified web-based extensibility platform for Excel.  Microsoft added many different free & featured apps for Excel 2013 which you can easily download from Microsoft Store. You can use these apps in all Office 2013 and Office 365 versions like Home Premium and Small Business Premium. There are two types of apps available for Excel: Content apps and Task pane apps. 


Content Apps:  Content apps allow you to extend apps with custom content. These apps are embedded inside your worksheet and saved with it. 






Task Pane Apps: We can use Task Pane Apps side-by-side with an Office document. While you are working in these apps, it opens a task pane on the right side of Excel Sheet. 






An independent companies can also sell their apps if it works within Office. A company can easily post their Apps in the MS Office Store. If you also want to make your own app then You can make it easily by using following steps: 


How to build Apps: 


It covers three steps: Design, Develop, Publish







DESIGN: In this section, Microsoft guides you about design decisions that you will make and offer best practices to build your app.  


DEVELOP: In this section, Microsoft provides in-depth overviews, how-to articles, and code snippets to help you in develop your app.  


PUBLISH: If you built your app then you can easily publish apps in the Office Store.


How to Start an App:


You can start these apps in Microsoft Excel 2013 by using following steps: 


First open Excel 2013: 







Now Open Blank Workbook then click “Insert” ribbon.  


Now on dropdown box “Apps for Office”. Click on dropdown arrow and click on the “See All”. 


After click on “See All”, you will find all the list of Free & Featured apps.


Click on “OFFICE STORE” link after that you will see this window “Please sign in with a valid profile to see apps”


sign in with “Live ID”.


After log in, go to “Apps for Office” and click on “Office Store” link.  

After that you will see apps. Click on required apps and then click on “Insert” button.  

Apps will be successfully added into your Excel Sheet. 


How to disable these apps:


If you want to disable an app for Excel then you can easily do it by hiding it. After that you will see that it is not showing in your apps list. Here are all steps:


First Click on 'Insert' button & then 'App for Office'


Click on 'Manage Apps'






Find the app in the list that you want to disable & then click 'Hide'






Now you can check your hidden apps: Click >>Show>>Hidden.






Some of the famous Apps:





Bubbles:

   
The Bubbles add-on for Excel 2013 shows worksheet data in form of bubbles of different sizes and colors. It makes you Excel sheet more impressive and interactive.





Gauge :

The Gauge add-on for Excel 2013 shows speedometer visualizations in your Excel workbook.  




Mini Calendar and Date Picker: 


One of the simple apps that allow you to enter dates and calendar functions in excel very quickly and easily.    



Radial Bar Chart: 

This app shows your data in form of Radial Bar.




EPerfTool:

It is free enterprise modeling tool. 






Sticky Notes:  


You can create multiple notes with the help of this app. When you save Sticky notes, next time when you load this app is remembered by the app. 



Percentage Calculator:  

This app helps you to calculate all your percentage calculation.




QuickHelp Starter: 

QuickHelp Starter has multiple videos about ‘how’ and ‘why’ any features added in Word 2013 and Excel 2013.  





Sage Intelligence Go!:


This app helps users to access their accounting system’s financial data within Excel 2013.



Audible Charts:

This app helps to visualize data by hearing it.  






Bing Dictionary 


This app is an English language assistant for Excel and have powerful search capabilities that let users enter words as they sound.   




Bing Maps:

It helps to use location data & plot it on a Bing Map. 




MindMapper: 

One of the impressive app that allows you to add structure to brainstorming sessions and visualize your ideas directly in your office applications





API Tutorial: 


This App use to run and edit code in Microsoft Excel worksheet. 





TextMaster: 


This App use to correct & translated your text. 




EasyInfoChart: 

You can use this app to use professional quality charts in your excel sheets.







There are lots of other apps available for the Excel 2013 which you can easily download from Microsoft Store. Several Apps are also available for Word, Excel, Outlook and PowerPoint 2013. 
READ MORE - Top Excel 2013 Free & Featured Apps
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